Structure of the Department
The Department, many of whose activities are carried out on a co-operative basis by two or more Sections, comprises the Management Board, the Office of the Minister, and Divisions, as follows:
- Expenditure Policy and Reporting Division (including Education and Justice Vote Groups) is responsible for central public expenditure policy. This includes preparation of the Mid-Year Expenditure Report and the annual Estimates as well as the development of the Medium Term Expenditure Framework, Performance Budgeting and aggregate public service numbers policy. The Division is also responsible for the national framework for public capital investment, national policy for Public Private Partnerships and expenditure management for the Education and Justice Vote Groups. The Government Accounting Unit and Corporate Bodies Unit are located within the Central Expenditure Policy Division.
- Labour Market and Enterprise Policy Division is responsible for development of the Irish Government Economic and Evaluation Service (IGEES) and management of the DPER IGEES Unit; and manages the Prevention and Early Intervention Unit and various Votes (Agriculture, Food and the Marine; Children and Youth Affairs; Health; Business, Enterprise and Innovation; Employment Affairs and Social Protection; Transport, Tourism and Sport; Culture, Heritage and the Gaeltacht; Finance; Foreign Affairs and Trade, OPW; Public Expenditure and Reform; Rural and Community Development; Taoiseach; State Property; Houses of the Oireachtas Commission; and the National Lottery Regulator).
- Expenditure Management, EU Policy and Audit Division manages the following Votes - Communications, Climate Action and Environment; Defence; Housing, Planning and Local Government - as well as the Climate Change Unit. It is also responsible for EU Structural and Investment Funds as well as Cohesion Policy including the development and implementation of the eCohesion Project. Departmental coordination of a range of issues relating to Brexit, the EU and North South cooperation is also conducted by the Division. In addition, this Division is responsible for the ERDF Audit Authority and the Internal Audit Unit¹.
- Public Service Pay and Pensions Division deals with public service pay and pension policy development and application, and industrial relations issues across all sectors of the Public Service (Civil Service, education, health, local authorities, defence, justice (Garda Siochána, Prisons), non-commercial State agencies), and related matters including the pay and pensions of Officeholders, and the operation of the Conciliation & Arbitration (C & A) Schemes and of Vote 12 Superannuation and Retired Allowances and the Pensions Insolvency Payments Scheme. In addition, the Division deals with pensions terms applying in commercial State bodies where significant matters of policy are involved; atypical pension terms (e.g. professional added years; cost neutral early retirement), employment conditions for EU officials; Board fees; Travel and Subsistence policy; engagement with, and supports for, the Public Service Pay Commission and dealing with certain financial supports for the Houses of the Oireachtas. The Division is also exploring the best implementation mechanisms for the Single Public Service Pension Scheme.
- Reform Division is responsible for developing, driving, co-ordinating, supporting and evaluating the Government’s programme of Public Service Reform and Innovation and Civil Service Renewal. It is also responsible for legislative and other Government reform commitments assigned to the Department of Public Expenditure and Reform to promote and support open, accountable and transparent government and public administration and good governance in the Public Service. The development and implementation of a new public service reform and innovation plan for 2020: Our Public Service 2020 is a key priority, as is the establishment of a new Reform Evaluation Unit and the development of a culture of evaluation across the Public Service. An important part of the work of the division in driving reform is the implementation of the Civil Service Renewal Plan and supporting the Civil Service Management Board, which has collective responsibility for delivering the plan. It also has responsibility for managing the Civil Service Employee Engagement Surveys, the Civil Service Excellence and Innovation Awards and for a communications programme to engage with staff throughout the Civil Service. Finally, the Division has responsibility for a programme of Organisational Capability Reviews.
- Civil Service Human Resources Division is responsible for the development and implementation of HR policies in the Civil Service including strategic workforce planning encompassing the workforce planning framework and policies on recruitment; promotion; talent management, mobility; secondment and redeployment. The Division is also responsible for Civil Service performance management policies including probation; PMDS and underperformance and employment policies including discipline, grievance, and bullying and harassment; leave policy including the public service sick leave scheme. It also has a role in developing Civil Service equality and diversity policies and associated flexible working arrangements. It has responsibility for the new Civil Service Learning and Development Centre and for developing and implementing a new learning and development shared model for the Civil Service, as outlined under Action 9 of the Civil Service Renewal Plan. It supports the Senior Public Service and is responsible for the Civil Service Employee Assistance Service.
- Office of the Government Chief Information Officer (OGCIO) has a broad remit which includes leading the implementation of the Public Service ICT Strategy – delivering better outcomes and efficiency through innovation and excellence in ICT - encompassing five pillars namely Build to Share, Digital First, Data as an Enabler, Improve Governance and Increase Capability. In addition, OGCIO is responsible for the provision of ICT services to the Department of Public Expenditure and Reform and the Department of Finance; ICT infrastructure and support for the National Shared Service Office and the Office of Government Procurement; participating in a range of internal, national and EU working groups, steering and programme boards for strategic initiatives; and supporting digital service delivery and innovation across the Public Service including through the development and application of a range of ICT policies.
- Office of Government Procurement (OGP) leads on the reform of public procurement across the Public Service, and integrates national public procurement policy and operations. It provides a range of compliant value-for-money procurement solutions, including framework agreements and contracts, to support its public service clients in delivering services to the public. It works with partner sourcing organisations in Health, Education, Local Government and Defence to deliver on the objectives set by Government for procurement and to enable collaboration and coordination. Finally, it manages the national procurement platform, eTenders and a spend data repository, on behalf of Government.
- Human Resources Strategy Unit operates across three distinct areas, HR Operations, Organisational Development and HR Business Partnering. The Unit provides a range of services across the HR discipline including, Recruitment, Workforce Planning, Learning and Development, HR Consultancy, Performance Management, Employee/ Industrial Relations, Health and Well-being and Change Management.
- Corporate Office focuses on coordinating and continually enhancing the Department’s governance framework, including business planning, risk management and compliance; providing a high quality of corporate support, including support for the Management Board and management of Parliamentary Questions, Freedom of Information Requests, etc.; and ensuring effective financial management.
In addition to the above Divisions, the Office of the Chief Medical Officer is also located in the Department.
The function of the Management Board (MB) is to advise the Secretary General on the overall management of the Department. The MB shall comprise:
- Secretary General (Chair)
- All Assistant Secretaries and Directors.
In addition, while not a member of the MB, the Human Resources Manager attends MB meetings.
¹The Internal Audit Unit provides a shared internal audit service to the Department of Public Expenditure and Reform and the Department of Finance.